Incident Report Requirements – OSHA

Here’s What You Need to Know About


Are you an employer for a small or mid-sized business? Do you diligently keep records of OSHA incident reports at your job? Are you up to date on the ever-changing regulations?

If this sounds unusual or overwhelming, don’t worry. We have your back. This is what you need to know.

What are the OSHA Incident Report?

OSHA, the Occupational Safety and Health Administration, has been regulating worker safety and health protection since 1971.

Almost all companies with 10 or more employees are required to keep a record of serious work-related injuries that require more than only first-aid treatment.

If a serious injury does occur, there are specific steps, required by law, that must be followed.

What You Need To Know

OSHA’s Form 300 is the standard form required for injuries, which can be easily downloaded in a PDF form with instructions for filing.

This form requires information such as:

  • Basic information of the employee
  • Where the incident took place
  • Description of injury or illness
  • Days away from work

Most serious injuries, involving hospitalization, must be reported to OSHA within 24 hours of the incident.

Is that it?

It’s a bit more complex than that. After the form has been completed and submitted, it must be recorded with your own company’s records.

When keeping records of injuries, it is important to do the following:

  • Keep records on site for at least 5 years
  • Submit a summary of injuries from the previous year, between February and April
  • Keep track of any follow-up information or questions from OSHA

It is also important to know the recording criteria that is required.

What You Can Do

The above info. is important to know for when an injury occurs, but there are a few preventative measures that you can take for your business to minimize your risk…


Any employer needs to fill out and maintain OSHA’s accident report forms and injury report forms.

There are helpful guidelines for record keeping on OSHA’s website.

The most important thing is to communicate with OSHA, or your commercial insurance provider, with any questions on record keeping. This can prevent risk of fines.

Laws about the incident report

Keeping up with your own records is important, but remaining up-to-date on the OSHA regulations and insurance laws, including the ACA, are critical to keeping your risk low.

There are plenty of online resources for this, but communicating with your insurance company can guarantee reliable information.

Next Steps

If you haven’t already, you should keep a safe file of all OSHA incident reports and accident reports that have taken place on the work site.

The general rule of thumb for any injury that you are unsure if you need to file is: “When in doubt, fill it out.”

For now, you can save your company by filling out reports, keeping records, staying up to date with the laws, inquiring regular risk assessment and commercial insurance.

Commercial insurance can also be an irreplaceable relief in the event of a serious workplace incident, and can potentially save your business. Not only that, they can assess the risk of injuries without OSHA’s involvement.

Interested in commercial insurance for your business? Contact us today to learn more about what GIGA Solutions can do for you.